Calendar Handover

[Gipfelstuermer]

Hello everyone,

Good news in my private life, but unfortunately it means I will no longer have enough time to fulfill my role as Calendar Planner properly (which some of you have noticed already).

I am going to finish the 2026 season (all real races done) but after many years, it will be time to hand over by 1 January 2027.

In the in-game survey, seven of you mentioned they might be interested to take over. If that's still the case, please raise your hand here or reach out via PM.

Regarding the responsibilties, some of you had the idea of a "calendar committee" with more than 2 people instead of having 2 "calendar planners". While I am all for more opinions and democratic structures, I would like to highlight that the calendar, each month, consists of many many small decisions (which races, how many times, which times); and taking all these decisions "together" might be difficult with a "committee". So my recommendation is to stick to having 2 "calendar planners" that can back each other up, split their responsibilities as they wish (real races / fantasy races is just one possible split), but also have the power to decide alone, as and when needed. However, if there is a strong sense that people prefer a "committee" I will not stand in the way, and I will handover to either 1-2 "calendar planners" or 3+ "calendar committe members"; i.e. to whoever has the time, the skills and the passion for the calendar.

Gip

RESPONSIBILITIES (my personal view)

- Have an overview of the yearly cycling season (I will share my Excel-Tool)
- Produce a Preview PDF each 15th of the Month (Template in my Excel-Tool)
- Create the previewed races in-game
- Engage in the calendar discussions in the forum
- Produce a Final PDF each 25th of the Month (Template in my Excel-Tool)
- Amend the previewed races in-game, where necessary
- Keep track of which race profiles have been designed by whom (in-game works well but double-check in forum)
- When races are designed by others, Approve & Publish race profiles
- If a race is not designed in-time, insert old archived profile or produce emergency-profile in short-notice
- Collaborate with your fellow calendar planner(s) and/or calendar committee member(s)

[NBeullens]

Thanks for all the work Gip, good luck with your good thing in personal life (now i'm too curious what it is)

[flockmastoR]

Hello Gip,

First of all, happy for you personally. All the best in your private life.

Second, many thanks for managing the calendar in the past years. I know it is a lot of work to do!

As you said, there are a lot of little decisions to take, so ONE person responsible in the end is my preferred solution as well BUT I think distributing the workflow on more shoulders is a good thing and I think there were good ideas behind the "commitee" proposal. But what it really needs in the future is a better and more direct communication. If personal schedule is blocking timely actions (and it will) there need to be a fallback and the person needs to proactively contact that fallback person / admin panel about it. Also tasks and responsibilities need to be listed and accepted in advance.

I am also curious about the current situation regarding Schappy and the Fantasy Race planning. Has he officially resigned or is he just ghosting the game? Who is doing the race uploading now? Who is planned to take his part over? Just asking because the Offseason calendar is starting soon and would be interesting to know already.

PS: First thing I read was "Calendar Hangover"

[Gipfelstuermer]

Also tasks and responsibilities need to be listed and accepted in advance.

Good point. Added them above. Only my point of view of course. People could interpret the job differently.

I am also curious about the current situation regarding Schappy and the Fantasy Race planning. Has he officially resigned or is he just ghosting the game? Who is doing the race uploading now? Who is planned to take his part over? Just asking because the Offseason calendar is starting soon and would be interesting to know already.

It was me in my role as "emergency race uploader" which is part of being Calendar Planner (and which explains why there should at least be a 2nd person as a "backup"), as I have not heard anything from Schappy for a few weeks.

For fantasy races, we had more changes (AAD, Taka, Schappy) whilst I was handling the real races. Depending on interests/strengths the job can also be split differently.

PS: First thing I read was "Calendar Hangover"

Good one. I should change the title

[drei.zehn]

Klingt nach Nachwuchs bei Gip…
Egal was, Glückwunsch dazu!

Habe meine Hilfe in der Vergangenheit schonmal angeboten und wäre in einem Komitee auch weiterhin bereit dazu. Für mehr würde mir auch die Zeit fehlen.

Generell finde ich ein Komitee aber auch eine gute Idee. Von 1-2 Personen abhängig zu sein, hat uns immer mal wieder in Probleme gebracht. Ich meine das auch gar nicht böse, Privat kann nunmal immer etwas dazwischenkommen!

Ein Komitee aus 5 Leuten zb, damit es immer eine Stimmmehrheit gibt. Einer davon bekommt eine finale Entscheidungsgewalt, falls trotzdem Probleme etc. auftreten. Ein anderer bekommt die klare Aufgabe auch um den Fantasy Kalender zu kümmern.

Und wie AAD schon meinte, wichtig dafür wäre ein direkter Kommunikationsweg über zb Discord oder WhatsApp

[r FSCL]

Thanks for all the work Gip, wishing you the best of luck for the future.

[r FSCL]

I’m not sure if this has been discussed before, but wouldn't it make sense to have a team handle the one day races (fantasy races) and the other team handle the stage races?
Dreizehn made a good point: perhaps two people responsible for one day races and two people for stage races, plus another person to make the final decision.
I would also welcome having specific designers for one day races (fantasy races) while the other designers handle the stage races, so everyone knows exactly what they are responsible for.

Team 1: handle one day races (fantasy races) (2 planners + 2–3 designers)
Team 2: handle stage races (2 planners + 2–3 designers)

[cataracs]

I don't like the committee idea. How it's working now is the best. It sure needs a lot of commitment and time and effort but it's best to decide alone. (that's how it should be for the fairplay aswell)

[drei.zehn]

I’m not sure if this has been discussed before, but wouldn't it make sense to have a team handle the one day races (fantasy races) and the other team handle the stage races?
Dreizehn made a good point: perhaps two people responsible for one day races and two people for stage races, plus another person to make the final decision.
I would also welcome having specific designers for one day races (fantasy races) while the other designers handle the stage races, so everyone knows exactly what they are responsible for.

Team 1: handle one day races (fantasy races) (2 planners + 2–3 designers)
Team 2: handle stage races (2 planners + 2–3 designers)

I think we should not limit us for designers. Who ever wants to design and has the time for it should be able to do so

[Tukhtahuaev]

We definitely should stay with 1 or 2 people who decide in the end. But a committee behind that as support would probably be helpful

Also don't think designers should be limited in what they design. It just needs to be well communicated in advance what races are still missing designs and who plans to do it

[drei.zehn]

We definitely should stay with 1 or 2 people who decide in the end. But a committee behind that as support would probably be helpful

Also don't think designers should be limited in what they design. It just needs to be well communicated in advance what races are still missing designs and who plans to do it

Sure 1-2 should do the final decision. It’s about having f.e. 5 guys being able to upload races or jump in for any other thing needed.

Besides discuss some things of course


…right now we needed aad to jump in, who for sure had his reasons not wanting to do it anymore. But he was forced to do it again

[Yamaka Corse]

Now I understand the infinite pool we did some months ago! I disagree the commitee for this kind of work, different players got different reaction time, so just planning a classic stage could become a 3/4 week work

1 + 1 with 1 "supervisor/substitute" Is also my idea of a balanced work

[drei.zehn]

Now I understand the infinite pool we did some months ago! I disagree the commitee for this kind of work, different players got different reaction time, so just planning a classic stage could become a 3/4 week work

1 + 1 with 1 "supervisor/substitute" Is also my idea of a balanced work

Don’t think you quite get it.

Anything that needs to be decided, there can be a short discussion, a vote and it’s finished.

We had the 2 people system and it collapsed from time to time. Somehow it always worked, but someone always got stressed or pissed or anything

Also an idea to try the committee for 6 or 12 months and see, if we go back to the 2 people system

Without aad jumping in here and there, I think we could have had days without any races uploaded. Big thanks to him (and of course to Gip for the work over the years), but maybe that’s not working everytime…